TruckRight Insight

Using time in orientation more efficiently

Are you using your time efficiently once you have the drivers onsite for orientation? No offense, but not likely. Orientation can be a time to really connect with your drivers and form personal bonds. Instead, most fleets squander this valuable time with making drivers fill out mountains of paperwork.

Why not employ technology to do most of the legwork instead? Interactive driver portals are a great way to not only engage with drivers throughout the recruiting process, but they are a way to get drivers to fill out some of that paperwork before they even come onsite for orientation. Not to mention, when paperwork is done in a (good) interactive portal, it will be pre-populated with the necessary information, leaving the driver needing only to sign it.

This method not only gives you more opportunities to get to know the driver, rather than just his paperwork, it also allows them to get in the truck faster, making everyone money.

We have found that our clients save up to 50% of orientation time through efficiencies saved through this streamlined process. That’s time that they are now using to make those personal connections with their drivers, which leads to stronger retention. And the drivers get on the road faster, making everyone more money quicker.

I was in one orientation session with a fleet who I had just started training two days previously. I was really nervous for this first class of drivers because we hadn’t finalized everything, and frankly I had never been in the room before when drivers had just been introduced to my software. There were 12 drivers in the class and about half of them had completed all of the paperwork in the hotel room the night before. They were wondering what else they were going to do in orientation that day! The fleet was then able to spend some quality, face to face time with each driver to actually build relationships with them and really instill the company’s core culture and messaging in them before sending them out on the road.

Paperless DQ files will follow the driver throughout their lifecycle with you. In our software, the driver can login at any time to complete a form or just look at if anything is outstanding from his or her perspective. We have a symbol system that non-verbally communicates to the worker what status their file is at. Simply put, a red stop sign means STOP, you have something to do. And a green checkmark means it’s all done and approved by the fleet. This is a simple non-verbal communication to the driver that the file is being worked on and that it has been accepted by the fleet, instead of leaving them wondering. You would not believe how many technical support phone calls I get from drivers who are waiting for green checkmarks in their file and wondering how they can get those green checkmarks.

Though moving your onboarding into a digital format might seem like more effort than it’s worth, it is truly one of the easiest ways to get your drivers hired and, in the truck, faster.

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Associations

TruckRight Packages
Recruiting ROI Comparison

Number of Trucks


TruckRight Enterprise $6.50

- TruckRight Pro $3.90

Truck Revenue/Mile
Maintenance/mile
Driver wage/mile
Benefits/burden cost %
Truck fuel usage mpg.
Fuel cost/mile
Profit/mile
Profit Loss from One Parked Truck
Average miles/day
Day cost of truck parked
Profit Loss from All Parked Trucks
Number of trucks parked/day
Total cost of parked trucks/day
Average parked truck savings (in days) from using TruckRight

TRUCKRIGHT ENTERPRISE MONTHLY SAVINGS
$1,087.11

TRUCKRIGHT PRO MONTHLY SAVINGS
$1,087.11

*Based on averages/month

Paper-based Filing
How much do you spend on paper-based filing?

Number of Trucks


Staffing
Benefit/burden cost %
Staffing cost/hour
Minutes/hour
Staffing cost/minute
Retrieving
Number of files reviewed/day
Time to review each file (minutes)
Average work days/month
Staffing cost/minute
Cost to review employee files
Handling
Preparing and filing time/document (minutes)
Number of documents/file
Staffing cost/minute
Staffing cost/month
Misfiled
Time spent finding a file that has been misfiled
Staffing cost/minute
Retrieving misfiled files
Storage
Floor space in sq/ft needed for one filing cabinet
Building occupancy price/square foot
File storage costs
Offsite storage cost
Storage cost
Faxing and Courier
Time to fax and retrieve documents (minutes)
Staffing cost/minute
Daily courier usage
Cost of courier usage
Work days/month
Faxing and courier costs/month

PAPER-BASED FILING IS VERY COSTLY $1,087.11

*Based on averages/month

Screening ROI
How much do you spend on screening drivers per hire?

ROI: $1,087.11
Total Annual Savings*


D.A.D Services
Total number of drivers in your fleet
Turnover %
Number of drivers screened per hire
Cost/month
Company Costings
Staffing hourly rate
Benefit/burden cost %
Total number of drivers in your fleet
Turnover %
Number of drivers screened per hire
Cost/month
Faxing and Courier
Time to fax and retrieve documents (minutes)
Staffing cost/minute
Daily courier usage
Cost of courier usage
Work days/month
Faxing and courier costs/month

TOTAL ANNUAL SAVINGS $1,087.11

*Based on averages/month

Compliance
How much do you spend on non-compliance?

Litigation Calculator


HOW MUCH ARE YOU WILLING TO RISK?

The true cost of an accident can be staggering. Besides direct costs, indirect costs like poor publicity, lost clients and lost productivity can take a toll. The average cost for a truck accident is $148,279, not including litigation. It would take an additional revenue of $7,413,950 to pay the accident costs, assuming an average profit margin of 2%. A study of over one million lines of data on truck violations discovered that over 28,000 trucking companies, representing over 200,000 trucks, operated with safety violations. The Federal Motor Carrier Safety Association’s (FMSCA) settlement for non-compliance was $36,262,097 in 2014 with an average fine of over $7,000 per case.